Free Event Timetable Template
Plan a conference programme, festival lineup, wedding run-of-show, sports day, or workshop schedule — multi-track or single-track, full day or weekend long. Free, editable online, exports as PDF.
Built for events, not weeks
An event timetable isn't a week — it's parallel tracks, rooms, or stages on a single day. The columns mean something different.
Columns become tracks, rooms, or stages
Rename day columns to 'Main Stage', 'Workshop Room', 'Track A', 'Track B'. The grid still works — but now matches how a programme actually reads.
Parallel sessions side by side
Two talks at 14:00 in different rooms? Both visible in the same row. Attendees can see clashes, organisers can spot gaps.
Color-code by theme
Keynotes red, panels blue, workshops green, breaks gray. The visual language helps thousands of attendees orient themselves fast.
Multi-day events
For festivals or 2–3 day conferences, generate one programme per day or stack days as additional column groups.
Hand to attendees as a PDF or PNG
Export to PDF for print programmes, PNG for the event app or social. Same data, two formats.
Foldable print formats
Sized for A4, A5, and US Letter. Tri-fold a printed programme for hand-out at registration.
Who uses the event timetable template
Conference run-of-show
Multi-track talk schedule for a 1–3 day conference. Rooms as columns, time as rows, talks color-coded by theme. Hand to delegates on day one.
Festival stage lineup
3 stages, 12 hours, 30 acts. The grid keeps clashes obvious and gives the printable programme attendees screenshot for the day.
Wedding run-of-show
Ceremony, photos, drinks, dinner, speeches, first dance, late-night snacks, send-off. The grid keeps the day on track for the planner and family.
Sports day schedule
Multi-event sports days for schools or clubs. Track and field events as columns, age groups as rows, races and finals slotted in.
Workshop or training day
Sessions, breaks, lunch, hands-on labs. Use it to send a clean programme to participants ahead of the day.
Hackathon schedule
Kickoff, workshops, mentor hours, judging windows, demos, awards. The grid keeps a 24-48 hour event navigable.
How to make an event timetable
Four steps. The defaults are pre-set for a single-day multi-track event.
Open the event template
Click the primary button. Defaults to 4 tracks (Stage A, B, C, Workshop) and 09:00–21:00 hourly grid.
Rename tracks to match your event
Edit the column headers — change to Main Stage, Track A, Workshop Room, etc. Whatever your event uses.
Drop in sessions, breaks, and meals
Click cells to add sessions. Color-code by theme: keynotes, talks, workshops, breaks. Mark coffee and lunch.
Export and distribute
Export PDF for the printed programme, PNG for the event app, social posts, or pre-event email.
Frequently asked questions
Is the event timetable template free?
Yes. Free, no sign-up, no watermark on exports. Use it for community events, charity events, and commercial conferences alike.
Can I plan a multi-day event programme?
Yes. Either generate one programme per day (cleanest for print), or use a wider layout with day groups in the column headers. Multi-week scope is also supported.
Does it support parallel sessions?
Yes — that's the main reason people use this template. Different tracks or rooms are different columns; the same row time is two parallel sessions.
Can I export the event timetable as a printed programme?
Yes. PDF export sized for A4, A5, or US Letter. Print on regular or glossy paper for hand-outs at registration.
Can I share the programme digitally?
Yes. Export PNG for socials and event apps, or PDF for email. Both formats are universal.
Does it integrate with calendar apps?
iCal/.ics export is on the roadmap. For now you can copy session times manually, or share the PDF and let attendees add their picks themselves.
Related templates
High School Timetable
For high school students with multiple periods
Study Plan Template
Organize study sessions and review time
Workout & Fitness Plan
Plan your weekly workout routine
Build a programme attendees can actually follow
Free event timetable template. Multi-track, multi-day. Exports clean PDFs.